DEECA’s procurement framework
DEECA's procurement framework is underpinned by high standards of probity, accountability and flexibility, with a focus on:
|Value for money||This judgment takes a range of financial and non-financial factors into account, including the mix of quality, cost and resources; fitness for purpose; total cost of ownership; and risk.|
|Accountability||The Accountable Officer may conduct procurement activities and reviews to provide value-for-money outcomes.|
|Probity||Procurement activities and processes are held to high standards of behaviour and actions,, including equity, confidentiality, avoiding conflicts of interest, and upholding consumer/supplier confidence in the integrity of government procurement processes.|
|Scalability||The complexity of a procurement project is measured against the tendering organisation’s capability to conduct it to achieve a good procurement outcome.|
Procurement activity plan
DEECA's planned procurement activity for at least the next 12-18 months is summarised in the following document.
- DEECA's current Procurement Activity Plan 2022-23 (PDF, 259.8 KB)
- DEECA's current Procurement Activity Plan 2022-23 (Excel, 50.8 KB)
All DEECA planned procurement projects are subject to revision or cancellation. The information in the Procurement Activity Plan is provided for planning purposes only. The plan does not represent a solicitation or constitute a request for proposal, nor is it a commitment by DEECA to purchase the described goods or services.
Guide for suppliers
Suppliers must ensure that they and their employees, workers, representatives, suppliers and subcontractors comply with the standards of conduct set out in the guide and in other contractual obligations to the department.
Overview of Zycus and the ZSN portal
We have recently implemented Zycus as our new source-to-contract system. Zycus is now used at DEECA to manage its procurement sourcing activity including request for quote, request for proposal and request for information, as well as managing contract and supplier information.
ZSN enables suppliers to engage with DEECA through an online portal. Once registered, suppliers are able to respond to DEECA sourcing events and view details of their contracts.
As a ZSN registered supplier, you can:
- view and update your address and contact information
- access current contracts and track the progress of contract award/signing
- engage with DEECA for tendering/ sourcing events.
Benefits of ZSN
The benefits of using the ZSN portal include:
- Improved collaboration: The ZSN portal is a one-stop shop where you can view your existing contract details, engage with DEECA for any current and future business and update your company contact details.
- Improved communication: Submit sourcing responses and communicate with your DEECA buyer via the ZSN portal and the Zycus eForum.
- Reduced errors and enquiries: Ensure your information stays current and correct, preventing errors or delays in the source-to-contract process.
ZSN supplier registration
Before you can access the ZSN portal, you need:
- an internet connection
- an internet browser installed on your computer (Google Chrome is the preferred browser)
- You must self-register as a supplier with the department
ZSN portal login
If you have already registered as a supplier on ZSN, access the ZSN portal login page
If you have forgotten your password for ZSN, click the ‘Forgot password?’ link on the sign-in screen to reset your password.
Support videos and further help
The following online support can help you:
If you require additional support or have questions relating to engaging with DEECA via the Zycus Supplier Network (ZSN) portal, your buyer at DEECA will be your first point of contact.
For any technical issues relating to the ZSN, please contact Zycus Support via email at email@example.com or access the online help within the ZSN portal.
DEECA requests for tenders and expressions of interest for contracts are available from the Buying for Victoria website. Other state government department tenders are also advertised at this site.
Environmental considerations in procurement activity
DEECA is committed to minimising the environmental impact of the goods and services purchased to meet DEECA requirements. DEECA aims to meet this commitment by:
- Purchasing goods and services that have reduced impacts on the environment, compared with competing goods and services that achieve the same function and value for money outcomes
- Defining environmental procurement priorities based on assessment of environmental risks and their ability to influence environmental outcomes
- Considering environmental impact when defining specifications for goods and services
- Assessing the potential environmental impact of entering into a commercial engagement with a supplier, where appropriate.
Supplier satisfaction survey
To help the State Government and DEECA better understand your experience of the procurement process and identify areas for improvement, we would greatly appreciate your feedback on the procurement process via a short online survey.
The survey should take less than 10 minutes to complete.
The survey is being conducted by ORIMA Research, an independent social research company, on behalf of the Victorian Government Purchasing Board (VGPB). ORIMA Research will treat all your responses, comments and information as strictly confidential. No individual or supplier will be able to be identified from the research results.
Procurement and ethical employment
DEECA is committed to ensuring that all providers of goods and services to DEECA meet all obligations to their employees under any applicable industrial instruments recognised or registered under the National Workplace Relations System.
Contact the DEEC Customer Service Centre on 136 186.
Procurement complaints management
To lodge a complaint regarding an aspect of the DEECA procurement process, write to:
Chief Procurement Officer (CPO)
Level 13 - 2 Lonsdale Street, Melbourne
Or email the CPO at firstname.lastname@example.org.
Complaints will be managed in a consistent, fair and transparent manner in accordance with the process outlined in the framework.
- Procurement Complaints Management Framework (PDF, 245.9 KB)
- Procurement Complaints Management Framework (DOCX, 103.1 KB)
For other types of complaints, please go to DEECA Making a Complaint.
Page last updated: 09/01/23