If you regularly receive invoices from us, this secure, easy-to-use service allows you to:
- register accounts and pay by bank account or Visa and Mastercard
- be an administrator and assign access to other users
- register multiple sites under one account
- view and print statements, invoices and transaction receipts
- pay or dispute an invoice
- add users with limited access
- communicate efficiently with the department
Other payment options
Phone Ref: 10xxxxxx
To pay securely by Visa or Mastercard, dial 1300 559 598 (available 24 hours, 7 days)
BPAY Biller Code: 72637
Customer Ref: xxxxxxxxxxx
Contact your bank or financial institution to make this payment from your cheque, savings, debit, credit card or transaction account.
Please note that it is no longer possible to use the Australia Post BillPAY ‘over the counter’ payment option to pay your invoice.
We apologise for any inconvenience this may cause. Please use one of the other payment options outlined above.
Help and contacts
Frequently asked questions
What are the benefits of registration to Pay & Manage Bills Online Service?
The Pay & Manage Bills Online Service allows you to view, pay and dispute your DEECA invoices online at any time from your own computer. It avoids unnecessary cost and time compared to paper-based billing. Disputed invoices are handled with online tools for quick and accurate resolution. You can also reduce paper costs and usage by only printing invoices, receipts and statements as required.
What sort of details do I need to provide?
Company or personal details must be provided during registration in order to verify your identity and to aid communication between you and DEECA. Your bank/credit card information must also be supplied as a part of the registration process. Although DEECA staff will be able to see your bank details, they will not have access to view any credit card details which you provide.
What is meant by the terms "administrator" and "user"
The first person that registers for the Pay & Manage Bills Online Service is registered as the Administrator. This person will have full access to the range of services provided in the system. This person will receive all email notifications of new invoices on their account and will have access to all the sites under their customer number.
The term User refers to anyone else who registers or is authorised to use the Pay & Manage Bills Online Service on behalf of the administrator. This person can still have access to the range of functions available in the system, however they will only be able to perform these functions on the sites which they register for, or the sites which the administrator gives them access to.
Is it possible to have more than one administrator for one account?
As an administrator, you can assign a user to as many functions of the Pay & Manage Bills Online Service as you feel appropriate. This includes assigning full administrator rights to a user.
How soon after registration is the Pay and Manage Bills Online Service available for use?
Immediately after registration, you will have a login and password to the Pay & Manage Bills Online Service. You will be able to add users, change company/personal details, add credit cards and bank accounts, manage your sites and navigate your way through the Help Centre.
It takes 1-2 working days after registration before invoices and statements are available in the system for you to pay, schedule or view.
Is the system secure?
The facility is a completely safe and confidential system. It is powered by Westpac Banking Corporation and offers the most up to date security to ensure your personal details are kept safe and transactions are made securely.
How are notifications of new invoices and statements made, and how often are they sent?
The administrator of the account will be notified every time a new invoice is raised by DEECA via email to their nominated email account.
If you would like to change the email address provided at the time of registration, please contact the Accounts Receivable Team via email at firstname.lastname@example.org
Is it possible to get a receipt of payment online?
Yes. A receipt will be generated after payment is made which you may print and/or save for your records. The receipt will only be available after your payment has been processed.
If you have scheduled payment for a future date, you can search for a receipt after the payment date by using the transaction receipt search function. This function will allow you to search for receipt of any payment you have made previously through Pay & Manage Bills Online Service.
All information regarding your transactions through the Pay and Manage Bills Online Service is kept in the system for 220 days. Any records you wish to retrieve after this time will be available via email email@example.com
What are the payment options?
The facility will allow you to make payments on your invoices by direct payment from your Australian bank account, Visa or MasterCard credit cards.
Is it possible to schedule a payment for a future date?
Yes. The facility offers the option of scheduling a payment on a predetermined future date from your nominated account.
Is the website easy to use?
The website was designed to be customer friendly and easy to navigate. In addition to this, text buttons and help centre features have strategically been put in place to assist you in using the Pay & Manage Bills Online Service. There are also several instructional videos that you can use to help you navigate through the service.
You may also contact the Accounts Receivable team via email at firstname.lastname@example.org for further queries between office hours.
How soon will a response to a disputed transaction be made?
Disputed transactions are sent electronically to the Accounts Receivable team at DEECA within one working day. Depending on the nature of the dispute, we aim to supply you with a response within three working days. You will receive an email notification once the dispute has been attended to.
Can payments still be made outside of the Pay & Manage Bills Online Service?
Yes. DEECA still offers other payment methods, including BPay, phone and internet options. These options can be seen in more detail at the bottom of your invoices.
Will my account be updated if I make payments outside of the Pay & Manage Bills Online Service?
Your account will be updated even if you use a payment method other than Pay and Manage Bills Online Service. However, you will not be able to view your billing history or receipts through this facility if you use other payment options. The DEECA Accounts Receivable team will have all your billing history available on their financial systems which can be provided to you upon request.
Page last updated: 13/12/23